Every visitor becomes a contact.
Replace the paper book at reception with one QR code. Visitors scan it, leave their name and phone number, and they're in your POASMS contacts — ready for a thank-you, an offer or a reminder by SMS or WhatsApp.
- No app for visitors
- Your own questions
- Your own welcome SMS
- Free with POASMS
How it works
Set it up once. It works every day.
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1
Create your book
One click in POASMS gives you a permanent link and QR code, and a Visitors group in your contacts.
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2
Print and place it
Download the ready A4 poster for reception, and the QR as PNG or SVG for business cards, flyers and your website.
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3
Visitors scan
They open their phone camera, scan, type name and phone, tick consent and tap Register. About 15 seconds.
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4
Stay in touch
They get your welcome SMS and are ready for your next offer, reminder or announcement — by SMS or WhatsApp.
Features
Better than paper in every way
A paper book fills up, gets lost, and nobody can read the handwriting. This one turns into a customer list.
One permanent QR code
Print it once. It never changes, so posters, business cards and your website keep working.
Print-ready poster
An A4 PDF with your business name, the QR and simple steps in Kiswahili and English. PNG and SVG for everything else.
Straight into your contacts
Each visitor lands in your Visitors group — or any group you choose — ready for SMS and WhatsApp campaigns.
Your own welcome SMS
Write it yourself — "Karibu Makini Butcher, Asha!", a discount code, their answers. From the app and sender ID you choose, once per new visitor.
Your own questions
Up to 8 extra questions — text, number, email, date or a list of choices — each optional or required.
Reception link for everyone else
No smartphone or no data? The receptionist adds the visitor from a private link on their phone or computer.
Visit history
See today's visitors, all visits and new versus returning — and export every visit to Excel (CSV).
No duplicates
The same number is one contact, whatever format they type. Scanning twice at the door counts as one visit.
Several books
One for reception, one per branch — each with its own QR, questions, group and counts.
Your app, your sender ID
Pick which app the SMS counts under and which approved sender name it comes from — handy when you run several businesses.
Pause any time
Switch a book off after the event — the QR shows "not found" — and back on for the next one.
Consent and safety built in
Visitors agree before they are saved, STOP works as always, and the form is protected from bots and spam.
Running an event?
Event registration — free or paid
Date, venue and your own questions, payment instructions for paid events, and a list of who has paid. Invite on WhatsApp with NITASHIRIKI / SITOSHIRIKI.
Who it's for
Anywhere people walk in
Offices & receptions
Know who came, and follow up with every visitor and client.
Shops & butcheries
Turn walk-in customers into a list for offers and new stock.
Clinics & pharmacies
Register patients at the door and send appointment reminders.
Hotels & restaurants
Collect guests for special nights, menus and loyalty offers.
Churches & mosques
Welcome first-time visitors and invite them back.
Schools & colleges
Open days and parents' meetings, with follow-up by SMS.
Expos & stands
A QR at the stand instead of a clipboard — leads straight to your contacts.
Sites & warehouses
Sign in contractors and visitors, with a record of every visit.
Does the visitor need an app?
No. Any phone camera opens the page. They type their name and phone number and tap Register — about 15 seconds. No account, no download.
What if a visitor has no smartphone or no internet?
Your receptionist opens a private link on the reception phone or computer and types the visitor's name and number. It is saved in the same place, marked "added by reception".
Does the QR code ever change?
No. Print it once — on the reception poster, business cards, flyers, your website. It keeps working for as long as your visitor book exists. You can pause it any time.
What does it cost?
The visitor book itself is free with your POASMS account. The optional welcome SMS is one SMS at TZS 18, from your balance, and only for first-time visitors.
What happens when the same person visits again?
They are not duplicated. The visit is added to their history and shows as "Returning", and they don't get the welcome SMS again. Scanning twice at the door counts as one visit.
Can I use it to register people for an event?
Use POASMS Events for that: each event gets its own link and QR with the date, venue, your questions and — for paid events — the price and how to pay, and you mark who has paid. See poasms.com/events.
Can I write my own welcome SMS?
Yes. Write anything — a thank-you, event details, a discount code — and use the visitor's name and their answers in it, e.g. "Asante {first_name}! Nafasi {number_of_guests} zimehifadhiwa." Choose which app and sender ID it goes out from.
Is it legal to message visitors?
Every visitor ticks a consent box before registering, as Tanzania's data protection law expects. Anyone can reply STOP to be removed from your messages.
Throw away the paper book
Create your free POASMS workspace, then open Visitor book and print your poster. Five minutes, start to finish.